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Set standalone project passwords

 

You can set passwords to restrict access to a standalone project. For example, you could provide Read Only access to some team members and Read/Write access to others.

If you are working with a server project, you can control access to your project by adding users to project user groups and by enabling or disabling 'guest access'—refer to Collaborate in a server project for more information.

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Understand standalone project passwords

You can use passwords to provide different levels of access to a standalone project. You can set the following passwords:

  • A 'Read/Write' password—allows full access to the project.

  • A 'Read Only' password—allows users to view the project. It also allows users to copy the project or import data from the project into another project.

You can set the Read/Write password, or set both the Read/Write and Read Only passwords. You should set both passwords if you want to fully control access to your project.

If you set the Read/Write password:

  • Users with the password can change the project

  • Users without a password can open the project, copy the project or import data from the project

If you set both the Read/Write and Read Only passwords:

  • Users with the Read/Write password can change the project

  • Users with the Read Only password can open the project, copy the project or import data from the project

  • Users without a password have no access to the project

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Set passwords to control access to my standalone project

  1. Click the File tab, and then click Project Properties.

The Project Properties dialog box opens.

  1. Click the Passwords tab.

  2. Under Read/Write Password:

  1. In the Password box, enter a password. You can enter up to 15 alpha-numeric characters. The password is case-sensitive and is displayed as a series of asterisks.

  2. In the Confirm password box, enter the password again to ensure it is correct.

  3. In the Password hint box, enter a description to remind you of your password. For example, my pet.

  4. (Optional) Under Read Only Password:

  1. In the Password box, enter a password. You can enter up to 15 alpha-numeric characters. The password is case-sensitive and is displayed as a series of asterisks.

  2. In the Confirm password box, enter the password again to ensure it is correct.

  3. In the Password hint box, enter a description to remind you of your password. For example, my pet.

  1. Click OK.

NOTE  If you want to set a Read Only password, you must first set a Read/Write password.

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Clear standalone project passwords

  1. Click the File tab and then click Project Properties.

The Project Properties dialog box opens.

  1. Click the Passwords tab.

  2. Under Read/Write Password click the Clear button.

  3. Click OK.

All project passwords are cleared.

NOTE To remove just the Read Only password (and keep the Read/Write password), click the Clear button under Read Only Password.

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