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Import from OneNote using the NVivo Add-In for OneNote

 

If you use OneNote 2007 or 2010 to gather material—for example, take notes, collect articles or clip screen images—you can install the NVivo Add-In for OneNote to bring your content into NVivo.

Alternatively, if you use OneNote Online, you can connect to your Microsoft account and import your material directly into NVivo. Refer to Import from OneNote Online for more information.

What do you want to do?

 

Overview

The NVivo Add-In for OneNote enables you to export content from OneNote 2007 or 2010 for import into NVivo. You can export selected pages, sections or entire notebooks from OneNote to an export file (.nvoz).

When you import your OneNote pages, they are converted to document sources—however, other source types (for example, picture sources and PDFs) may be created, if your pages include attached files, as explained in the following table:

Contents of the page Is converted to

Text only (or text with embedded graphics).

Document source which you can edit in NVivo.

The document is assigned to the source classification 'Reference', and information about the page (for example, date created and author) is converted into source attribute values.

Text with an attached file in a supported format for document, PDF, picture, audio or video sources.

 

The text is converted to a document source which you can edit in NVivo and is assigned to the source classification 'Reference'.

The attached file is imported as a new source—for example, a document or picture source. Sources created from attachments are not assigned to a classification.

Attached files in unsupported formats are ignored.

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Check whether the NVivo Add-In for OneNote is installed

The NVivo Add-In for OneNote may already have been installed on your computer as part of the installation of NVivo.

To check whether the add-in is installed:

  1. Do one of the following:

  • In OneNote 2010, click the File tab, click Options, and then click Add-Ins.

  • In OneNote 2007, click Tools, click Options, and then click Add-Ins.

  1. Check whether QSR NVivo Add-In for OneNote is included in the list.

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Install the NVivo Add-In for OneNote

Microsoft OneNote (2007 or 2010) and Microsoft Word (2007 or 2010) are required to install and use the NVivo Add-In for OneNote.

To install the add-in:

  1. Make sure OneNote is closed.

  2. Download the NVivo Add-In for OneNote.

  3. When prompted, click Run.

  4. Follow the prompts to start the installation.

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Export material from OneNote

  1. Do one of the following:

  • In OneNote 2010, on the Share tab, in the NVivo group, click Export.

  • In OneNote 2007, click the Export for NVivo button on the menu bar.

The Export for NVivo dialog box opens.

  1. Select the pages, sections or notebooks that you want to export.

  2. Click OK. The Save As dialog box opens.

  3. (Optional) Change the file name.

  4. Click Save.

NOTE  By default, attached files are also exported. Clear the Include attachments check box, if you do not wish to export the attached files.

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Import material from OneNote

To import from OneNote into NVivo:

  1. On the Data tab, in the Import group, click From Other Sources, and then click From OneNote.

The Import from OneNote dialog box opens.

  1. Select to import an NVivo add-in for OneNote 2007/2010 export file (.nvoz).

  2. Click OK and then browse to the (*.nvoz) file you want to import.

  3. Click the Open button.

  4. Under Select pages to import, select one of the following options:

  • All pages not previously imported  Selects all pages in the selected location that have not been previously imported into your project.

  • All pages  Selects all pages in this export file.

  • Selected pages  Allows you to choose which pages, sections, or notebooks you want to import. Select or clear the check boxes as required.

  1. Click Import.

NOTE  A folder structure is created based on the structure of the pages in OneNote—for example, folders are created for sections and section groups. If you are importing pages with file attachments, creating a folder structure keeps pages together with their attachments. Clear the Create folder structure for pages check box, if you want all the pages to go into the currently selected folder.

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